Ship Spares Coordinator

Role: Ship Spares Coordinator

We want you on our team!

Could you be our new Documentation Specialist   

• Location: Houston, USA office;

• Reporting to: Ship Spares Manager;

• Department / team: Ship Spares– Coordinator;

• Employment Type: Full-time;

• Travel requirements: Daily travel to work;

• Key Tech/Tools: MS Office365 Microsoft products (including Teams, Word, Excel, and Outlook); Automated Commercial Environment system, and GAC Freight which will be learned on the job.

What would your day at GAC look like?

This position is responsible for overseeing and coordinating all ship spares-related activities for vessels while in port. This includes all necessary arrangements and coordination of ship spares in transit prior to vessel arrival and post-vessel departure.

•   Communicate with agents, customers, and vendors to ensure freight solutions to meet deadlines. 

•   Effective records keeping.

•   Provide export shipment assistance where requested

• Timely invoice approval/job closing and billing of files as per KPI.

• Providing client with quotes/approx. cost. etc. to ensure proper funding for vessel port calls.

What’s in it for you?

This is your chance to become part of the global GAC team which has been providing professional shipping, logistics and marine services since 1956. Everything we do is guided by the GAC Spirit, built on mutual loyalty between management and staff, and a belief in the value of our people as individuals - not just for the jobs they do.

With more than 7,500 colleagues in 300 strategically located offices in more than 50 countries around the world, we focus on quality, safety and sustainability with a human touch. Emphasizing a long-term approach, innovation and ethics, our flexible and integrated portfolios are designed to work within and support our customers’ operations.

What are we looking for?

1. Bachelor's degree in Maritime Studies, Supply Chain Management, Logistics, Engineering, or a related field or Minimum 3–5 years of experience in, ship spares management, or maritime logistics.

2. Prior experience working with ship management companies, shipping agencies, or offshore/marine industries preferred

3. Logistics and Freight Forwarding knowledge.

Soft skills:

• Building Relationships- Creates long-term and mutually beneficial relationships internally or externally, with colleagues, customers, and suppliers. Organizational Skills – Able to manage multiple tasks and requests simultaneously without losing track of deadlines, documentation, or follow-ups.

• Customer Focus- Demonstrates commitment in meeting customer needs and expectations, acts with customers in mind and values importance of providing excellent customer service

• Planning and organizing- Establishes the best course of action in achieving desired results and organizes the resources needed to meet objectives.

• Result-Oriented- Displaying a strong will to achieve what one sets out to do. Focusing one’s energy and resources to finish what has started.

• Accountability- Exhibits ownership of work including mistakes, holds self and others accountable for performance, determines objectives and sets priorities, and commits self to the responsibility for looking after GAC's valuable assets - people and property.

Benefits:

• Medical PPO Plan Offered

• Dental

• Vision

• 401 (k) Match - up to 6 percent once eligible

  Disclaimer:

  Please note that as well as working to recruit staff members via GAC channels, GAC does use third-party recruiters to recruit for specific positions within the Group. Please do however, be aware of unaffiliated recruiters purporting to represent GAC that ask for payment in return for facilitating interviews. A genuine third-party recruiter working with GAC will never ask for payment to facilitate an interview. If you would like to make an application to join GAC, please always ensure to apply through our official channels on https://career.gac.com/