Operations Executive

Are you a shipping professional seeking the next step up in your career? If so, this could be your chance to become part of the global GAC team.

About Us:

GAC Group is a leading provider of integrated shipping, logistics, and marine services. Our operations are designed to meet global standards while upholding local expertise and commitment to quality. We are seeking a dedicated Operations Executive to join our dynamic team in Colombo.

Job Purpose:

As an Operations Executive, you will be responsible for coordinating and attending to Principals’ Ship Agency operational requirements and Voyage Management, as well as scrutiny and processing of Proforma Disbursement Accounts (PDA) in compliance with client requirements. This role is pivotal in coordinating and overseeing our Principals’ Ship Agency operational requirements and managing voyage operations to ensure smooth and efficient port calls.

Key Responsibilities:

• Voyage Coordination: Receive and manage voyage orders and appointment emails for port calls, ensuring compliance and accurate communication with port agents.

• Job Registration: Register jobs in the operational system, generate and send Hub Instructions, and archive all relevant correspondence.

• Proforma Disbursement Account (PDA): Scrutinise and approve PDA entries, ensuring accuracy in costs and adherence to port tariffs.

• Fund Management: Review and approve fund requests and payments, ensuring timely transactions and compliance with relevant procedures.

• Operational Monitoring: Track and follow up on daily updates, monitor the submission of Statement of Facts (SOF), and ensure the upload of cargo documents in the system.

• Document Verification: Verify and assign SOF, ensuring all documents are properly archived and compliant.

• Miscellaneous Duties: Assist with port tariff collections, support team operations, and handle queries from Principals. Provide weekend and holiday cover as required.

• HSSE Compliance: Investigate and report HSSE incidents in accordance with company procedures.

Required Qualifications:

• Advanced Level

• Minimum of 2 years’ experience in shipping operations

• Proficiency in MS Office, PDF and other relevant software

• Excellent communication in English (verbal and written),

Preferred Skills:

• Strong attention to detail and problem-solving skills.

• Ability to work collaboratively in a team environment.

• Proactive and reliable with advanced planning and organisational skills.

• Exhibit high dependability and responsibility.

Why Join Us?

At GAC Group, we are committed to providing a supportive and engaging work environment. As an Operations Executive, you will be an integral part of a dedicated team working on exciting maritime projects. We offer competitive compensation with tax free remuneration in foreign currency, and opportunities for professional development.

Please note that as well as working to recruit staff members via GAC channels, GAC does use third-party recruiters to recruit for specific positions within the Group. Please do however, be aware of unaffiliated recruiters purporting to represent GAC that ask for payment in return for facilitating interviews. A genuine third-party recruiter working with GAC will never ask for payment to facilitate an interview. If you would like to make an application to join GAC, please always ensure to apply through our official channels on https://career.gac.com/ or our LinkedIn listing.