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Operations Administrator - Energy Logistics Team

  • Aberdeen, Scotland, United Kingdom

Job description

GAC UK are looking for an Operations Administrator to join our Energy Logistics Team in Aberdeen.

GAC UK employs over 300 experts across more than 25 offices covering all of the UK, Ireland and Gibraltar. We deliver a wide range of integrated shipping, logistics and marine services to the energy and shipping industries. We also serve specialised sectors like marine leisure, sports and events, automotive and aviation, providing complex and time-critical logistics solutions. We apply the highest standard of customer services to everything we do and aim to be industry leaders within all the sectors we serve.

We are currently looking for an Operations Administrator to join our team in Aberdeen

Key responsibilities include:

• Create Weekly Job Numbers and weekly invoices

• Run Weekly Store Reports and Send to Rigs

• Assist with Billing Weekly Storage

• Use Global on Hand Report to Identify P1 items and Items on Hand Over 30 Days

• Monitor outgoing shipments to ensure they are correctly closed out in the system.

• Assist with Monitoring Container Movements

• Billing Monthly Operations Fees and Assist with Billing Consumable items.

• Matching supplier invoices to loaded costs in the jobs / liaising with operations for deviances.

• Process Supplier Invoices on Company System and uploading documents to customer SharePoint Site

• Assisting the freight team with invoicing other customers / collating invoice back up documents.

• Assist Logistics Supervisor with any other administrative tasks as assigned.

Job requirements

The ideal candidate will have:

• Minimum of two years’ experience working in a fast-paced office environment

• Administration experience preferred but not essential as full training will be provided

• Excellent communication and organisational skills

• Strong attention to detail

• Knowledge of Excel and other Microsoft applications preferred

• Ability to work extremely well within a team and to own initiative

The Package

GAC gives you the opportunity to work for an employer who is committed to offering all our staff an enjoyable and rewarding career, with significant training and development prospects. In addition, you will receive a variety of benefits including:

  • 38 days’ annual leave per year (inclusive of bank holidays) plus a day off on your birthday
  • Access to Vitality Full Private Medical
  • Company pension
  • Life assurance
  • Eyecare scheme
  • Employee assistance programme
  • Enhanced maternity and paternity benefits
  • Retail discounts scheme

In 2021, we launched our ten-year sustainability programme – MARS30. We are committed to “growing long term customer relationships across multiple products, whilst significantly reducing our environmental impact, improving the well-being of our people, and influencing our stakeholders to do the same.” We will accomplish our mission by completing objectives aligned with the United Nations Sustainable Development Goals (SDGs).

At GAC UK, who you are is just as important as what you do. The GAC Spirit reflects our culture across the company, emphasising loyalty and understanding between management and staff. We recognise that people’s lives extend far beyond their jobs. By promoting a healthy combination of work and play we achieve a happier workforce, - capable of delivering service excellence. We have a team of 16 Mental Health First Aiders across the UK and a Wellbeing Working Group who meet monthly and regularly launch new internal wellbeing initiatives.

We are passionate about diversity and inclusion and joined the Diversity in Maritime Charter to underline our commitment to take tangible steps to optimise the diversity within our organisation.

In January 2023, Macmillan Cancer Support became our official charity of the year. Together, GAC UK and Macmillan Cancer Support will help people with cancer and their loved ones live life as fully as they can.

If you think you have what it takes to become part of the GAC UK team, we look forward to receiving your application.