Assistant Shipping Executive

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Duties will include:

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.

• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.

• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.

• Support the Operations team with vessel visits or attendance as needed.

• Assist with customer queries and requirements regarding services rendered.

• Help in promptly passing operationally closed job files on for Invoicing.

• Ensure on-time renewal of company-provided Government IDs.

• Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Educational Qualification: Minimum Graduate with University degree or equivalent.

Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.

Specialist Knowledge: Proactive, well-dressed, and mannered.

Communication / Language: Knowledge of written & spoken English.

Computer Aptitude: Good knowledge of computer and phone usage.

Detailed Experience Levels: +1 year experience in a similar field. Freshers can also be considered, by assessing their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.