Administration Assistant - Aberdeen

GAC UK are looking for an Administration Assistant to join the Global Offshore Agency Services (GOAS) team in Aberdeen.

GAC UK employs over 300 experts across more than 25 offices covering all of the UK, Ireland and Gibraltar. We deliver a wide range of integrated shipping, logistics and marine services to the energy and shipping industries. We also serve specialised sectors like marine leisure, sports and events, automotive and aviation, providing complex and time-critical logistics solutions. We apply the highest standard of customer services to everything we do and aim to be industry leaders within all the sectors we serve.

Key responsibilities include:

• Assist with chasing weekly WIP report and supporting team allocations

• Assist GOAS team with data input and management of the Customer Position Lists and KPI tracking

• Support the handling of invoices from third party suppliers to ensure they are promptly reviewed and presented to customer

• Daily liaison with team members to discuss work loads and requirements to support

• Support GOAS team with preparation of Appointment Documents

• Support with updating key documents/processes

• Ensure internal systems are updated with relevant information and data

The ideal candidate will have:

• Industry experience preferred but not essential as full training will be provided

• Previous administration experience desired

• Excellent verbal and written communication skills

• Strong organisational skills.

• Competent in Microsoft Office products

• Strong attention to detail

The Package

GAC gives you the opportunity to work for an employer who is committed to offering all our staff an enjoyable and rewarding career, with significant training and development prospects. In addition, you will receive a variety of benefits including:

• 38 days’ annual leave per year (inclusive of bank holidays) plus a day off on your birthday

• Access to Vitality Full Private Medical

• Company pension

• Life assurance

• Eyecare scheme

• Employee assistance programme

• Enhanced maternity and paternity benefits

• Retail discounts scheme

In 2021, we launched our ten-year sustainability programme – MARS30. We are committed to “growing long term customer relationships across multiple products, whilst significantly reducing our environmental impact, improving the well-being of our people, and influencing our stakeholders to do the same.” We will accomplish our mission by completing objectives aligned with the United Nations Sustainable Development Goals (SDGs).

At GAC UK, who you are is just as important as what you do. The GAC Spirit reflects our culture across the company, emphasising loyalty and understanding between management and staff. We recognise that people’s lives extend far beyond their jobs. By promoting a healthy combination of work and play we achieve a happier workforce, - capable of delivering service excellence. We have a team of 16 Mental Health First Aiders across the UK and a Wellbeing Working Group who meet monthly and regularly launch new internal wellbeing initiatives.

We are passionate about diversity and inclusion and joined the Diversity in Maritime Charter to underline our commitment to take tangible steps to optimise the diversity within our organisation.

In January 2023, Macmillan Cancer Support became our official charity of the year. Together, GAC UK and Macmillan Cancer Support will help people with cancer and their loved ones live life as fully as they can.

If you think you have what it takes to become part of the GAC UK team, we look forward to receiving your application.

Please note that as well as working to recruit staff members via GAC channels, GAC does use third-party recruiters to recruit for specific positions within the Group. Please do however, be aware of unaffiliated recruiters purporting to represent GAC that ask for payment in return for facilitating interviews. A genuine third-party recruiter working with GAC will never ask for payment to facilitate an interview. If you would like to make an application to join GAC, please always ensure to apply through our official channels on https://career.gac.com/ or our LinkedIn listing.